3660 Linhorst Rd. Hillsboro, MO 63050


So You said “I do”

Now the fun begins! So many thing to do and so little time to get ready for the big day. A carefully executed wedding plan does wonders to ensure that your wedding will be a success, something that every one attending will remember in the years to come. We have prepared the following handy list of steps that you can use as a guide for your own wedding plan.

12 to 9 Months

Create your budget

Choose your date

Decide on the wedding party

Book your venue

Research vendors

8 Months

Hire photographer and videographer

Book band or DJ

Select your dress

Reserve a block of hotel rooms

Start your registry

 7 to 6 Months

Research honeymoon destinations

Book hair & makeup

Send save the dates

Book your florist

Research/arrange transportation for bridal party and guests

5 to 4 Months

Make plans for rehearsal dinner

Book the bakery

Purchase wedding bands

Schedule hair & makeup trial

Finalize music selections

3 to 2 Months

Send invitations

Choose readings & readers

Create a “must have” shot list for the photographer

Apply for wedding license

Purchase wedding party & parents gifts

Finalize reception menu

1 Month

Final gown fitting

Track down last minute RSVPs

Create seating chart

Finalize guest count with venue

Book pre-wedding hair & nail appointments

Write your vows

Settle outstanding vendor balances

Sample Timelines

March through October

Based on a 4 hour bar package
(Event ends 30 minutes after the bar closes)

6:00pm – ceremony

6:30pm – bar opens

7:15pm -announced into reception

7:20pm – cake cut

7:25pm – speeches & blessing

7:35pm – buffet opens

8:20pm – first dance

10:30pm – bar closes

11:00pm – event end

November through February

Based on a 4 hour bar package
(Event ends 30 minutes after the bar closes)

5:30pm – ceremony

6:00pm – bar opens

7:00pm -announced into reception

7:05pm – cake cut

7:10pm – speeches & blessing

7:20pm – buffet opens

8:05pm – first dance

10:00pm – bar closes

10:30pm – event end

What exactly does your venue
coordinator do for you?

Our wedding packages include the services of a venue event planner and day-of coordinator.  With so many things to do, a bride and a groom need all the help they can get to ensure that their wedding will be problem free and memorable, something that they will remember as the happiest day of their lives. Our coordinator is a professional with many years of experience in planning and coordinating weddings, parties and other private events. 

Planning and coordinating services

Vendor recommendations

Wedding day plan and timeline

Create detailed schematics of event space

Create a rain contingency plan

Day-of coordinator

On site for and conduct ceremony rehearsal

Review wedding party/processional order

Conduct necessary outside vendor walkthroughs

Wedding day services

Ensure venue setup reflects layout

Communicate with staff – bar & catering

Greet guests as they arrive

Line up bridal party & those walking in the ceremony

Coordinate/cue ceremony music with the DJ/musicians

Light or turn on any flame/flameless candles

Coordinate timing of formal dances and cake cutting

Present for duration of event

Vendor Bookings

Primary Vendors

Included with Villa Antonio





Secondary Vendors

NOT incuded with Villa Antonio